Audience: Franklin University employees.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.
- Setup and Logging into the UltiPro Mobile App
- View and Update Your Profile
- View Your Pay
- Employee Time Entry
- Employee Time Off Request
- Supervisor Time Approval
- Supervisor Time Off Management
- Further UltiPro Training
Setup and Logging into the UltiPro Mobile App
Open Apple App Store or the Google Play Store and download the UltiPro app from the Ultimate Software Group.
When you first open the app, it will ask you for a company code.
- Franklin University company code: FranklinUniv
Next, there are 2 ways to log into the mobile application.
- If you know your password (only used for UltiPro), it can be entered in the boxes along with your email address.
- If you would rather log in using your main University username and password, click on the blue Use SSO (Corporate Credentials) button to be taken to a Franklin-specific log in page.
Either option will then require two factor authentication using a text message or phone call.
After logging in for the first time, if your mobile device utilizes Touch ID and you can setup UltiPro to recognize your finger print.
1. Navigate to Menu (within the UltiPro mobile app)
2. Then Settings
3. Then Touch ID or Fingerprint
4. Toggle the slider to be in the on position.
5. You will be asked if you want to sign in with Touch ID. Click Yes and provide your fingerprint.
Moving forward, you can sign in using Touch ID instead of the two aforementioned options. To turn off the Touch ID option, repeat steps 1 - 3 above, and toggle the slider to be in the off position.
View and Update Your Profile
Similar to the desktop version of UltiPro, you can use the mobile app to view and edit such as your phone number, address, email address, and emergency contacts, and more.
1. Navigate to Menu (within the UltiPro mobile app)
2. Open Profile
- Here you can view your personal, job, and salary information.
3. Open Edit - You may be prompted to sign in using one of the two original sign-in options mentioned above.
- Similarly to how you would make updates to your personal information on the desktop version of UltiPro, you can update information such as your phone number, address, email address, and emergency contacts.
View Your Pay
Use the Pay portion of the app to view current and past payment information.
From this screen, the top of the page allows you to toggle between data regarding your most recent pay vs. data regarding your year-to-date pay. The data presented includes your gross pay, the amount of net pay you received, and the deductions and taxes taken out.
Further down, if applicable to your role, you will see when your next regular pay is scheduled
Underneath that, you can view and open past pay statements. Clicking on one specifically will allow you to view information about your current pay. The PDF icon in the top right corner of each pay statement allows you to view your pay statement in PDF form. The "<" shaped icon in the top right corner allows you to decide how to want to send/save the pay statement PDF (such as in an email or text).
Also within the Pay portion of the app, you will then see your direct deposit account(s). If you select View All, you can see both active and inactive accounts. By clicking on one account, you can see information about the account. You can make changes to this by pressing the Edit button. You may be prompted to sign in using one of the two original sign-in options mentioned above. Don't forget to Save any updates made.
Finally, under Direct Deposit Accounts in the Pay portion of the app, you will see an area for Taxes. By selecting View All, you will have the option to open and view your W-2, as well as your federal and state tax documents. You may be prompted to sign in using one of the two original sign-in options mentioned above in order to view the documents. You can also turn on or off the option to receive your W-2 electronically instead of a paper copy.
Employee Time Entry
Click on the Timesheets button (your icons may somewhat different than the icons in the screen shots based on your role).
At this screen you can toggle between different time periods, view a particular day (to enter time for that day), and submit your sheet when complete.
Within an individual day, you can enter time.
Employee Time Off Request
Click on the Time Off button (your icons may somewhat different than the icons in the screen shots based on your role).
Here you can start a new time off request and see a history of time off requests.
Supervisor Time Approval
Click on the Team Timesheets button (your icons may somewhat different than the icons in the screen shots based on your role).
At this screen you can toggle between different time periods, and expand individual employee time sheets.
Click on an employees name to open their time sheet. Then you will be able to approve their time, as well as review the hours recorded for each day.
Supervisor Time Off Management
Click on the Team Time Off button (your icons may somewhat different than the icons in the screen shots based on your role). This will allow you to see and approve time off requests, as well as review a history of team time off requests.
Further UltiPro Training
There are further training resources on the desktop version of UltiPro (https://ew44.ultipro.com/). After logging into the desktop version of UltiPro, navigate to Menu and then to the Learning Center, which is underneath the Inbox icon.
For further training that is not covered directly on the UltiPro Learning Center or in this article, please reach out to the HR department at firstname.lastname@example.org.