Audience: Franklin University faculty and staff.
Disclaimer: The results and functionality of the following article only apply to the audience listed above.
Microsoft Teams and Zoom are both applications that offer live online meetings with audio, video, and screen sharing. Both offer many similar features, and in many cases can be used interchangeably. This guide will outline some considerations and best practices for deciding which conferencing solution to use when creating an online meeting.
- Meetings are limited to 45 minutes in length before automatically ending
- Recording the meeting is not available
In most cases:
Zoom = Instruction
Teams = Staff Meetings
Generally, Zoom is used for instruction-based meetings. All full-time faculty and adjunct faculty have Pro licenses with Zoom, and Zoom is integrated into course Meet sessions. Zoom is also recommended for ad-hoc meetings between faculty and students, as students will inherently be more familiar with Zoom as a result of their coursework. Teams, then, is generally used for an internal team or department-based meetings, as the meetings can occur directly in Team channels if desired, and the meeting chat and notes can be directly integrated into the applicable Team. There is also a native Outlook calendar integration with Teams that does not require a 3rd-party plugin.
Non-teaching staff generally do not have a Pro license with Zoom. This limits the functionality of Zoom in the following manner:
For these reasons, Teams is recommended for staff-level meetings.