Audience: Franklin and Urbana instructors looking to use Zoom as a tool to hold meetings with external users.
Holding Meetings with External Users
If you would like to host a meeting on Zoom with an external user outside of the Franklin and Urbana group of users, you can do this by sharing a link to a meeting. To do this:
- Download the Zoom application, if you haven't already. You can find the link to download Zoom here: https://zoom.us/support/download
- Startup Zoom and click on Sign in with SSO.
- Use your Franklin or Urbana credentials to log in to the Zoom app.
- Once you are logged in, you can use your PMI (Personal Meeting ID) to host a meeting.
- PMIs are private meeting spaces that you can use at any time to host meetings.
- Click on the "Edit" button to make sure you have the correct settings selected.
- From this menu, you can control things like who is allowed to display their webcam, require passwords, let others be a host and more. Make sure you click "Save" to keep your changes.
- After choosing your settings, exit the settings menu and click on "Copy Invitation". Paste this information into an email to your meeting participants to give them a way to join the meeting.
- Click on "Start" to begin your meeting and you are good to go. Find tutorials on using the meet controls in the videos above or visit Zoom's support site at: https://support.zoom.us/hc/en-us