Audience: Franklin and Urbana University Faculty and Staff that have been granted delegate access to another user's calendar and need to create a online or dial-in conference meeting on that user's behalf.
Disclaimer: The results and functionality of the following article only apply to audience listed above.
- Ensure that you have been granted access to Skype for Business Teleconferencing (refer to this procedure if you do not have access)
- Ensure that you have delegate access for the calendar of the person in question (refer to this procedure)
- Ensure that you are signed in to both Teams and Outlook
Open the person's calendar that you manage. Click the day you wish to schedule the message for and click the “New Teams Meeting” button on the Outlook toolbar
Fill out all the relevant information for the meeting, including the meeting title and the attendees. You should see the “Join Microsoft Teams Meeting” information in the meeting body, along with the call in number and the conference ID.
NOTE: When the recipients of the invitation view the invitation, it will appear to be from "<your name> on behalf of <other person>." The attendees will be notified that you have scheduled this meeting on behalf of the other person.
Click Send. This will create the meeting and will notify the attendees.
NOTE: By default, the person whose calendar you manage will NOT receive an email invitation for this meeting; it will just be placed on his or her calendar.
When it is time for the meeting, the person whose calendar you manage will call the dial in number and input the conference ID and their own PIN. Your PIN, as the delegate, will NOT open the meeting for the attendees.
Attendees can then join the meeting via the dial in number, or through the Teams desktop or web clients. They can also join by opening the event from Outlook and clicking the “Join Teams Meeting” button.