Audience: Franklin and Urbana University Faculty and Staff that have been granted IT permission to use Teams to setup and conduct conference calls.
Disclaimer: The results and functionality of the following article only apply to audience listed above.
- What is Team Teleconferencing
- Requesting Teams Teleconferencing
- Setup a Teams Teleconferencing Meeting
- Joining a Teams Teleconference as the Meeting Organizer by Phone
- Joining Teams Teleconference by the Teams for Business Client
- Resetting your Administrator PIN
Note: If you used Skype for Business for dial-in conferencing in the past, the permissions for dial-in conferencing remain the same for Teams dial-in conferencing. Therefore, you simply need to use the steps below, and your permissions will remain the same as before.
What is Teams Teleconference
Teams Teleconferencing adds a conference phone line to your Teams meetings. Meeting participants can connect to the Teams meeting from any telephone with or from a computer.
- Dial-in access to Teams Meetings, allowing participants to join Teams meetings from any telephone.
- Schedule conferences through the Office 365 online email or Outlook client.
- Tolled dial-in from numbers in the U.S. and many countries.
- All Teams meeting features remain available for participants accessing with the Teams client.
Requesting Teams Teleconferencing
Not all Franklin and Urbana University Faculty and Staff have this feature enabled for their Office 365 account.
However, if you feel you have a valid business justification for scheduling these meetings, please click here to request access.
Setup a Teams Teleconferencing Meeting
1. After you have requested access to teleconferencing, you will receive an email with your organizer Pin. The Pin is needed when you host a meeting while dialing in from your phone (not needed when hosting a meeting from the Teams, only when hosting by phone call).
2. If you need to reset your pin, or if you forget your PIN, Click Here.
3. Start as you would normally by going to your Outlook calendar. If you don't have this option available in Outlook, you can sign into your online email calendar also.
4. Click the Teams Meeting button on the ribbon.
5. Enter the attendee and date/time data as for a standard meeting. A link is automatically added to your meeting request that invitees can click to join the conversation.
6. The teleconferencing data will automatically be added to the body of your message, and sent by email to all the participants you specify. This is the information they will use to join your teleconference.
Joining a Teams Teleconference as the Meeting Organizer by Phone
The meeting will be open to anyone who you have invited. They can join by phone or by using the dial-in phone number provided in the meeting invitation.
However, if all users are joining by phone, the organized will be required to enter a PIN to start the meeting. As soon as you enter your PIN when arriving by phone, or any user enters the meeting using the Teams client, all users can access the meeting and interact.
If you have forgotten your PIN, Click Here.
Joining the Teleconference by Teams
1. Users may also join a teleconference via Teams, rather than by phone call.
2. By clicking the "Join Teams Meeting" link in the calendar event, the Teams client will launch and the user will be taken to the conference where they will be able to seamless integrate with call-in users.
Resetting Your Teams PIN
If you are leading a Teams meeting by phone and need to reset your administrator PIN to start the meeting, you can follow the steps below:
1. Open the Teams Meeting through Outlook.
2. Press "Forgot your dial-in PIN?".
3. That will take you to a web page with alternate dial in phone numbers. Press link at the top of the page (as shown below).
4. You may be asked to sign into Office365 at this point. Sign in with your full email address (firstname.lastname@example.org) and University password.
5. Click the "Reset PIN" button.
6. Make note of your PIN somewhere so that it can be accessed in the future.